Cookie & Privacy Policy
This policy explains how Christ’s College, Cambridge collects and uses personal information through this website, and what cookies this site uses. It covers the College’s conference, private dining, accommodation and summer school activities.
Who we are
Christ’s College, St Andrew’s Street, Cambridge CB2 3BU is the data controller for personal information collected through this website. Registered charity number 1137540.
College Data Protection Lead: dpa@christs.cam.ac.uk
Data Protection Officer: Intercollegiate Services Limited, dpo@isl.colleges.cam.ac.uk
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information we collect
Information you give us. When you make an enquiry, request a quotation, make a booking or sign up to our newsletter, we collect the details you provide. This is typically your name, organisation, email address, telephone number, and the details of the event or stay you are asking about.
Information collected automatically. If you accept analytics cookies, we collect information about how this site is used, including pages visited, approximate location, device and browser type, and how you arrived at the site. This information does not identify you personally.
If you tell us about dietary, accessibility or medical requirements in connection with an event or stay, we use that information only to make the arrangements you have asked for, treat it as confidential, and delete it once the event has taken place.
We do not receive or store your card details. Payments are processed securely by our payment providers, who are not permitted to use your information for any purpose other than processing the payment.
Why we use your information
| Purpose | Our lawful basis |
| Responding to enquiries and providing quotations | Our legitimate interests, in responding to a request you have made to us |
| Arranging and administering bookings, events and stays | Performance of a contract with you |
| Sending our newsletter | Your consent |
| Keeping accounting, contractual and event records | Legal obligation, and our legitimate interests in keeping accurate records |
| Measuring how this website is used | Your consent, given through the cookie banner |
How long we keep your information
We keep personal data only for as long as necessary, in line with the College’s retention schedule.
| Information | Retention period |
| Enquiry correspondence that does not lead to a booking | 24 months from your last contact with us |
| Paper enquiry records | 12 months |
| Booking and event records | 7 years after the event takes place, then securely destroyed |
| Newsletter subscriptions | Until you unsubscribe, then removed within 30 days. We keep a record of your unsubscribe request so that we can continue to honour it |
Who we share your information with
We do not sell your personal data, and we do not share it with other organisations for their own marketing purposes.
We share personal data only with suppliers who help us deliver your event or operate this website, such as our website host, email and newsletter providers and payment processors; with other departments of the College where necessary to deliver your booking; and where we are required to do so by law.
Where your information is stored
Some of our suppliers store data outside the United Kingdom. Where personal data is transferred outside the UK, we rely on UK adequacy regulations, or on appropriate safeguards such as the International Data Transfer Agreement, so that your information continues to be protected to UK standards.
Your rights
You have the right to ask us for a copy of the personal data we hold about you, to have inaccurate data corrected, to ask us to delete data or restrict how we use it, to object to processing carried out on the basis of our legitimate interests, and to ask for your data in a portable form. Where we rely on your consent, you can withdraw it at any time.
To exercise any of these rights, contact conference@christs.cam.ac.uk or the College Data Protection Lead at dpa@christs.cam.ac.uk. There is no charge, and we will respond within one month.
If you are unhappy with how we have handled your personal data, you have the right to complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF, or at ico.org.uk.
Cookies
Cookies are small text files placed on your device when you visit a website. This site uses Cookie Control by Civic to ask for your consent before setting any cookie that is not strictly necessary. Analytics cookies are set only if you accept them, and you can change your choice at any time using the cookie icon on the site.
| Cookie | Set by | Purpose | Expires |
| CookieControl | Civic Cookie Control | Remembers your cookie preferences | 90 days |
| _ga | Google Analytics | Distinguishes visitors so that we can measure how the site is used | 2 years |
| _ga_8SGTYGL5N5 | Google Analytics | Maintains the analytics session | 2 years |
You can also manage or delete cookies through your browser settings. The Information Commissioner’s Office publishes guidance on cookies at ico.org.uk.
Security
We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse, and access is restricted to those who need it. No transmission over the internet can be guaranteed to be completely secure, so any information you send us online is sent at your own risk.
Links to other websites
This site contains links to websites operated by other organisations. Those websites have their own privacy policies, which you should read. We are not responsible for the content or privacy practices of other websites.
Changes to this policy
We may update this policy to reflect changes to the website, to our practices or to the law. Any changes will be published on this page.
Last reviewed: 18 September 2026
