Three reasons to host your conference at a College venue
Hosting a conference can be a daunting task, with many decisions to be made. Where can you find a venue that takes into all your requirements?
There are a variety of options to choose from in terms of locations, such as hotels or college venues and each has its own set of benefits and drawbacks.
This blog post will take a closer look at the benefits of hosting a College Conference. Hosting an event at a College venue can offer many benefits, such as cost-effectiveness, flexibility, academic atmosphere, and more often than not beautiful surroundings.
What is a College venue?
A college venue is a space located on a college or university campus that can be rented out for events such as conferences. These venues often include lecture halls, auditoriums, and meeting rooms, as well as catering facilities and other amenities.
Cost
One of the biggest benefits of hosting a conference at a college venue is cost-effectiveness.
College venues are often less expensive to rent than hotel venues, and the cost of renting a college venue may include things like basic audiovisual equipment, security, and clean-up services. IT support is often readily available to avoid any glitches and provide planners with peace of mind.
Additionally, many colleges and universities offer academic discounts for conferences that align with the academic focus of the institution.
Size
Universities and Colleges are used to a huge influx of people at certain times, too, so are well-prepared for larger events and conferences and can find it easier to find a space that fits your needs.
Atmosphere
Many academic venues are centrally located and provide vibrant campus settings — often featuring, meeting spots and gardens. College venues also provide an academic atmosphere and can offer easy access to research facilities, libraries, and other resources, which can enhance the conference experience, as well as help spark creativity and inspiration.
Examples of functions
From weddings, business events, and summer schools a variety of functions can take place at a college venue. Guests can stay in the college accommodation with breakfast and other meals included and a College often makes a great base to explore the surrounding area.
Our checklist below can help you when choosing a venue for your next conference or event. Think about –
- The type of event you are planning,
- Budget,
- Location – When considering location, think about how easy it is for attendees to access the venue. Is it easily accessible by public transportation?
- Size is another important factor to consider. Be sure to choose a venue that is large enough to accommodate all of your attendees, but not so large that it feels empty
- Facilities are another important aspect to consider, especially if your conference has specific requirements. Other things to consider include the availability of WiFi and other technology, as well as audio/visual equipment.
Visiting a venue is also a great idea as it can help get a better sense of the atmosphere.
Many College Venues in Cambridge are located in stunning, serene, surroundings, making them a great place to get away from the office and refresh your mind and focus on your function. With the variety of benefits that academic college venues offer, it’s clear why they’re proving to be highly sought-after conference locations. Ultimately it’s worth a look at all the options to make sure you select the right venue for you.
Christ’s College Conferences
Here at Christ’s College, we have excellent conference facilities, in the heart of historic Cambridge. Our meeting and dining rooms can accommodate all types of events from small gatherings to large conferences, making us the perfect choice for your next event.
We are accredited by MIA (Meetings in Industry) an assurance of excellence, and our dedicated team of staff recently won a Gold Bid Award for Best Overall Customer Experience 2022 – University B&B, so you can be sure of a warm welcome.
To find out more about our conferences visit: christscollegeconference.co.uk
